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Job Description
Overall Responsibilities :
The Executive Secretary to the Deputy Director for Student Affairs provides high-level administrative, operational, and strategic support to ensure the effective management of the Deputy Director’s office. This role requires strong organizational leadership, cross-departmental coordination, and exceptional discretion. The position supports collaboration among the School Activities Office, Admissions & Marketing Office, and Student Affairs Office, ensuring smooth communication, efficient workflow, and timely project execution. The ideal candidate is proactive, detail-oriented, highly professional, and capable of managing sensitive information while working in a dynamic international school environment.
Key Responsibilities :
Executive & Administrative Support
- Manage and prioritize the Deputy Director’s calendar, appointments, and meeting schedules
- Prepare briefing materials before meetings, parent conferences, and stakeholder engagements
- Draft, review, and finalize official correspondence, reports, memos, invitations, and executive summaries in both Thai and English
- Record meeting minutes, summarize resolutions and action items, and systematically follow up on progress
- Track ongoing projects, deadlines, and strategic initiatives under the Deputy Director’s supervision
Coordination & Communication
- Serve as the primary liaison between the Deputy Director and internal departments, students, parents, and external stakeholders
- Coordinate parent and student appointments and ensure proper documentation and follow-up
- Support communication flow among School Activities, Admissions & Marketing, and Student Affairs
- Facilitate cross-departmental task coordination and ensure timely execution
Document & Records Management
- Manage the official document control system ( สารบรรณ ), including both physical and electronic records, in compliance with institutional regulations
- Oversee internal and external document circulation and filing systems
- Maintain confidential student, parent, and institutional records with strict adherence to school policies
Event & Project Support
- Assist in planning, organizing, and coordinating student activities, school events, outreach programs, and promotional initiatives
- Support logistical arrangements for on-campus and off-campus engagements
- Assist in data collection and reporting related to student engagement, enrollment, and wellbeing Other Duties
- Perform additional tasks as assigned by the Deputy Director to support school operations
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