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Key Responsibilities :
Student and Parent Services
- Provide front-counter services at the Registrar&#๓๙;s Office for students, parents, and visitors requesting academic documents.
- Respond to inquiries and provide information related to Registrar’s office services via email and telephone, including guidance on document request procedures and basic academic information for students.
- Facilitate Registrar’s office-related services for students throughout their studies until graduation.
Student Records Management
- Process enrollment documentation for new students each academic year, including household registration copies, national ID card copies, name change certificates of students, parents, and guardians, and other required documents.
- Verify, monitor, and update the accuracy and completeness of new students&#๓๙; personal information.
- Review and verify the completeness and accuracy of personal information for graduating students.
- Coordinate and process Registrar’s office-related requests, such as student withdrawals and updates to personal information (e.g., telephone number, name, surname, date of birth, etc.).
- Maintain and update student personal information in the PowerSchool system and the All students information database (Google Sheets), ensuring consistency and accuracy across both systems.
- Maintain up-to-date student records, organize files, and securely manage Registrar’s office-related documents and supporting records.
- Assist the Registrar in recording and preparing student data for submission to the Ministry of Education.
- Assist the Registrar in preparing enrollment and withdrawal reports, including records of students participating in exchange programs.
Academic Documents
- Receive requests and process the issuance of academic documents, including: Transcripts, Enrollment Verification Letters, Report Cards, GPA Forms (Academic performance by subject area)
- Prepare official correspondence, approval documents, and other Registrar’s office-related documentation.
- Prepare monthly and annual reports on revenue generated from Transcript and Enrollment Verification services.
- Assist the Registrar in developing, revising, and improving forms and application templates.
Other Assigned Responsibilities
- Support the Registrar in improving the accuracy and efficiency of the student information system.
- Manage and oversee materials, supplies, and equipment used in the Registrar’s office.
- Process and coordinate student check-out process.
- Perform assigned duties for Graduation Day activities.
- Receive and provide first-level support for PowerSchool access issues reported by students and parents.
- Coordinate with various departments and provide student information to authorized personnel as required.
- Perform other duties as assigned.
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